- Open or create a new database for the CSV data.
- You may create a new table and prepare all the fields needed or you may just import the CSV data to create the new table.
- Go to the “External Data” tab on Microsoft Access, as shown in the screenshot below and click on the “Text File”.
- The “Get External Data”, screenshot will be shown below. Select the CSV file by clicking the “Browse” button. (*Note: the file name must be less than 64 characters otherwise Microsoft Access will not be able to import it).
- After selecting the CSV file, if you created your own table, choose the “Append a copy of the records to the table.” option and select the table from the drop-down list. If you did not create your own table then you will need to choose “Import the source data into a new table in the current database.” option. After selecting the option, press “K” to continue.
- Next, make sure the option “Delimited – Characters such as comma or tab separate each field” is selected as shown in screenshot below and click “Next”.
- Next, make sure “Comma” is selected in the “Choose the delimiter that separates your fields” and the double quotes symbol ” is selected in the “Text Qualifier” as shown in screenshot below and click “Next” to continue.
*Note: Users who created their own table with their own field names may skip the rest and click “Next” or “Finish” to complete the import in step 7.
- In this window (See screenshot below), choose the field and type in the field name for each of the columns for the CSV data and click “Next” to proceed.
- In this step, you may choose to add a primary key to the table, choose a field as a primary key or no primary key for the table. Adding a primary key to the table will add another column on the left, choosing a field as a primary key will let users choose a field from the drop-down list as the primary key. You will have to choose based on how you use the table. After selecting your option, click “Next” or “Finish to complete the import.
- Done.
